Duty to Inform

If you request application documents as part of a recruitment process, you have a duty to inform. This duty to inform has been expanded under the new Swiss data protection law. You must provide the individuals concerned with certain mandatory information about the data you collect. In our applicant management solution Refline, this is handled with a privacy notice included in the application form. Alternatively, the privacy notice can be placed on the website. If this duty to inform is neglected, heavy fines may be imposed.  

Obligation to Delete

Application documents may not be stored indefinitely. On the contrary: they may only be stored for the original purpose (filling the position). If the position is filled by another person or not filled at all, this purpose no longer applies. Therefore, the documents are no longer required for processing and must be anonymised or deleted. Good to know: if you receive application documents by email and then forward or store them internally, this creates a large data trail. It is usually impossible to delete all applicant data everywhere at the right time. 

Yet that is exactly what the data protection law demands! 

With an e-recruiting solution like Refline, you are on the safe side: with just one click, you archive applications and job postings in a way that complies with data protection. All deletion deadlines are automated. In no time, you will have Swiss data protection recruiting processes in place.

Right of Access

Every person has the right to know what data is stored about them and to have it deleted or corrected if necessary. Applicants are entitled to complete and accurate information about whether and what data is being processed about them. This right of access is intended to ensure individuals retain control over their personal data. The law specifies which information must be provided. 

Keep in mind: the law does not allow for transition periods. 

Now you know what changes are coming your way – but are you unsure about what you need to do now? 

We have the solution: with our handbook, you receive all relevant information on the three most important obligations in recruiting related to the new Swiss data protection law, along with helpful tips on how to integrate these insights into your recruitment process. Your advantage: you save the time of reading complicated legal texts. The checklist included in the handbook will help you do just that.  

Data protection obligations made easy – with Refline

Or even easier: implement it directly with Refline!

Why make it complicated when it can be simple? With the e-recruiting solution from Refline, you integrate all data protection-relevant functions directly into your application process. From automated consent to timely deletion – Refline ensures that you are always on the safe side. This way, you meet legal requirements not only correctly but also efficiently and stress-free.