What is a requirement profile?

A requirement profile is a structured summary of all essential attributes and skills a person should possess for a specific position within a company. Creating a requirement profile makes it easier to identify ideal candidates – and increases the chances of a successful hire.  

What should a requirement profile include?

A professional requirement profile should cover the following areas:

• Qualifications: This category includes fundamental requirements such as education, training, academic degrees, or professional experience.
• Technical skills: This section encompasses subject-specific knowledge and additional skills such as the use of software solutions, programming, or foreign language proficiency.  
• Working methods: Which methodological competencies are required for the tasks? This might include analytical and solution-oriented thinking, time management, or interdisciplinary thinking.  
• Social skills: Soft skills are equally important – such as teamwork, resilience, decision-making ability, assertiveness, creativity, or communication skills.  

How is a requirement profile created?

Creating a requirement profile is part of Human Resource Management and can be quite complex. Skilled recruiters think beyond the immediate need: they keep the company’s future in mind and take strategic development opportunities into account. Typically, the following steps are taken:  

• Analysis: The first step is to develop a set of questions relevant to the open position. In which categories should the requirements be defined?  
• Research: Involved departments and existing profiles provide insights into which qualifications applicants should have. External partners or clients may also be consulted.  
• Structure: The data must now be structured and prioritised. Which requirements are essential, and which can be acquired through training or on-the-job learning? It's important to remain realistic.  
• Formulation: Finally, the requirement profile is written. Clear language is key. Avoid obvious statements or generic phrases, as they weaken the profile.  

Modern software solutions from Refline can be a valuable aid in creating a professional requirement profile. They offer practical templates and allow you to query specific skills. Additionally, data can be updated at any time and reused for future vacancies – saving considerable time and resources.  

Why is a requirement profile important?

The requirement profile is the foundation for targeted and successful recruitment. It ensures that criteria are clearly defined and that applications are evaluated in a structured manner. For applicants, a detailed requirement profile is also helpful – it allows them to quickly assess their suitability and tailor their applications accordingly. In short: the requirement profile streamlines the application process for both sides.